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Masters Athletics
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WMA World Masters AthleticsBYE-LAWS |
1. AFFILIATION PROCEDURE
If a NGB makes an application for affiliation in a country where there is an existing WMA Affiliate, the Council shall make a recommendation to the applicant. If the recommendation to the applicant is not accepted, a special Commission consisting of an equal number of representatives from the IAAF and WMA shall be established to consider the matter and make a recommendation to the applicant to be sent through the IAAF Secretariat. If the recommendation is still not accepted, the Commission shall present a report to the IAAF Council, submitting its considerations and recommendations. The final decision shall be made by the WMA Council.
2. COUNCIL
(1) WMA’s accounting period shall be of two years’ duration and shall commence on the first day of January of each odd-numbered year. Not later than six calendar months following the end of each accounting period, the Treasurer shall send the relevant audited statement of account and balance-sheet to each Affiliate and to each member of the Council.
(2) Before January 31 of each year, the Treasurer shall submit to the Council a report on the year ending on the previous December 31. The Treasurer shall also submit to the Council an updated report at its periodic meetings.
(3) The Treasurer’s proposed budget as described in the Constitution shall cover the next accounting period and shall be subject to approval by the Council.
(4) Clerical, postage and telephone expenditure to a maximum of US $1,000 (one thousand United States Dollars) may be incurred by the Treasurer without the prior approval of the Council.
(5) Emergency expenditure (not included in approved budget) to a maximum of US $2,000 (two thousand United States Dollars) must be approved by the President and the Treasurer and there may be only one such emergency expenditure in any one calendar year.
(6) All expenditure, other than that authorised above, shall require the prior approval of the Council.
(7) A bank account in United States Dollars shall be operated in the name of WMA. All cheques on amounts above USD 5.000 shall be signed by the Treasurer and countersigned by the President or any Council members so authorised in writing by the President.
(8) The Treasurer is authorised to pay an invoice from a travel agent, for Council travel for an approved meeting in advance of that meeting.
(9) The Treasurer shall be bonded to a value of US $250 000 except as modified by the Council.
(10) WMA shall reimburse travel expenses of Council members, when authorised, by the most direct and least expensive airfare reasonably available from a regular airline.
(11) Except for emergency meetings, Council members are obligated to schedule travel sufficiently in advance to obtain the lowest economy fares.
(12) All requests for reimbursement shall be supported by receipts or other supporting documentation acceptable to the Treasurer.
(13) If a Council member is eligible for reimbursement from a third party source, such as his sport federation, the member shall not be entitled to duplicate reimbursement by WMA.
(14) In no event shall a Council member receive travel or other related reimbursement when the member has not personally incurred that expense.
(15) At the annual Council meeting, the President, in consultation with the WMA Council, shall decide the participation of WMA Representatives in Regional, or other major Championships.
(16) The WMA Executive consists of the elected officers:
the President,
the Executive Vice- President (hereinafter referred to as E-VP),
the Vice-President Stadia (hereinafter referred to as VP-S),
the Vice-President Non-Stadia (hereinafter referred to as VP-NS),
the Secretary,
the Treasurer, and
the Women’s Representative.
(17) The reference in clause 6 (c ) of the Constitution to the appointment of a replacement to fulfil the duties of a vacant office “until the next General Assembly” shall be interpreted to mean the next “quadrennial election General Assembly”.
(18) WMA Electronic Voting Procedure
Formal electronic motions may be submitted by any Council Member to the WMA Secretary. The Secretary shall immediately send the motions to the President by the best method, preferably by E-mail. The President will decide the acceptability and, in conjunction with the motion proposer, draft the final wording of the motion which will be documented by the WMA Secretary.
The WMA Secretary shall then immediately date and circulate the approved motion to all Council Members for voting by the fastest and best available method, preferable E-mail. The Secretary shall require acknowledgment of receipt, by the same method, within seven (7) days of the circulation.
All votes, or amendments, must be received by the Secretary within fourteen (14) days of the motion circulation. Motions are considered successful by a simple majority of votes of a quorum of at least two-thirds of the Council. The President has an additional vote to break a tie, if necessary, after the 14th day.
If proposed amendments to the motion in question are received, the Secretary, in conjunction with the original motion and the amendment proposers, will draft the final wording of the amended motion and shall circulate as above.
The Secretary shall then note and tabulate all voting messages and forward each vote message to the WMA Treasurer who will scrutinize the results and provide them to the President for immediate announcement to the full Council.